RFP96-5
SECTION E
INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

NOTICE: The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)
52.246-2 INSPECTION OF SUPPLIES--FIXED PRICE (JUL 1985)
52.246-4 INSPECTION OF SERVICES--FIXED PRICE (FEB 1992)
52.246-16 RESPONSIBILITY FOR SUPPLIES (APR 1984)
E.2 INSPECTION AND ACCEPTANCE

The Library of Congress reserves the right to have the Contracting Officer or designated COTR inspect the contractor's facilities during the actual production of the digital files including all work and storage areas.

The contractor is responsible for performing all inspections for the requirements indicated for the digital images during production and prior to delivery in accordance with the MIL-STD-105E, General Inspection Level II and must meet an acceptance quality level (AQL) of 0.65 defects per 100 units to ensure the quality. Inspection equipment shall be of appropriate quality, accuracy, and quantity to ensure that all requirements of this contract are met. All unacceptable individual images or entire lots shall be corrected at no additional cost to the Library.

The Library of Congress will require two (2) weeks to perform inspections in accordance with the same standards and to determine acceptance for each batch/lot (minimum 2,575 and maximum 6,923) of digital images.

E.2.1 Rejection Procedures for Digital Images Images shall be evaluated and inspected in accordance with the sampling lot size as determined by the task order production rate in accordance with the MIL-STD-105E as indicated above except for those specification requiring 100 per accuracy as indicated.

Delivery media - All delivery media will be inspected to ensure that the requirements stated in Section C are met. CD-ROMs used for delivery (or other delivery media) or their files which are nonfunctional in the Library's systems shall rejected. If there is a consistent failure in the loading of samples, the entire lot will be rejected. Otherwise, if isolated images fail, the Library will prepare a list and return those images.

File and directory names - A batch shall be rejected if the directory and file names do not follow requirements. Directories for each delivered batch will be examined for 100 percent accuracy to determine that the directory names and file names follow requirements and that a file exist for each required image. If any files are missing, a list will be supplied for the contractor to furnish those files.

Special feature recognitions (See Section C and Scanning Guidelines Table (Attachment 5, page J-39 and J-40) -- Accuracy will be determined on a 100 percent basis.