M.1.1 Contractor selection will be based on evaluation of proposals in accordance with the responses received to the criteria outlined in Section L, Instructions, Conditions, and Notices to Offerors and the Schedule of Prices. Award will be made to that offeror whose combination of technical and price proposals represents the best value to the Government and is most advantageous, price and other factors considered, and which is within the available Library of Congress resources.
M.1.2 The Library of Congress also reserves the right to reject any or all proposals received and/or request clarification or modification of proposals. The Library reserves the right to determine a competitive range for negotiation based upon the technical and cost acceptability of proposals. In addition, the Library reserves the right to award a contract without discussions.
M.1.3 Cost evaluation will include an analysis of the total cost and cost elements (if applicable) to perform the required work. The total costs supplied by the offeror shall be submitted on a copy of Section B in the spaces provided and shall constitute the total firm-fixed unit price for that service or deliverable.
M.1.4 Proposals that are unrealistic in terms of technical commitment or unreasonably low or high in cost or price will be deemed reflective of an inherent lack of technical competence or indicative of failure to comprehend the complexity and risk involved in the contract requirements and may be grounds for rejection of the proposal.
M.2 EVALUATION FACTORS
Technical proposals will be initially evaluated with respect to four (4) major factors for determination of the competitive range. Technical factors are listed in descending order of importance. The technical proposal is worth more than the cost proposal; when technical proposals are relatively equal in technical merit, cost will increase in importance.
M.2.1 Technical Factors
Factor 1 Overall technical approach; proposed methodology; demonstrated understanding of the scope of work and the requirements (L.3.1)
Factor 2 Previous demonstrated production experience and past performance; qualifications of key personnel, and managerial and corporate support capability (L.3.2, L.3.3, and L.3.4)
Factor 3 Quality Control Plan (L.3.5)
Factor 4 Adequacy of facilities, equipment, and work site (L.3.6)
M.2.2 Sample Digital Images and Benchmark Tests
Those offerors determined to be in the competitive range (technical, price, and other factors considered) shall be required to analyze, describe, and process four (4) sample digital images from each of three (3) sample film reels for a total of twelve (12) digital images.
The sample images will be evaluated on a pass-fail basis for the following:
Accuracy of filenames, using specifications sent with the sample films.
Files must open and decompress in two different IBM-compatible computers, using a variety of typical image software
TIFF header and tag elements must meet specifications
JPEG files must include JFIF file format indicator
JPEG files must be compressed so that the average for all JPEG files submitted by each offeror is between 20:1 and 30:1
Apparent spatial resolution as determined by examining smallest legible feature
Apparent tonal resolution and tonal quality for grayscale images, including study of histogram
Clarity and legibility of image; affected by resolution but also to include overall look of the image on a display screen and as printed out on paper
Corner to corner sharpness, judged to the degree possible given image content and quality of original film image
Cropping, in terms of the general guidelines outlined
Deskewing, (if applicable)
Reasonableness of cost.
M.3 52.217-5 EVALUATION OF OPTIONS (JUL 1990)
Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the options(s).