Table of Contents for: Section J | Entire RFP




This project shall include the creation of digital images of 2,150 baseball cards in the Library's collection. Approximately 1,800 of the cards are smaller than 2 x 3 inches. The largest cards in the collection measure 5 x 8 inches. Most of the small cards and were distributed as inserts in packs of cigarettes. The larger cabinet cards were purchased via mail order. Various graphic production processes were used to create the cards, including albumen photoprint, gelatin silver photoprint, halftone, offset, and chromolithograph. Sample cards may be viewed at>


2.2.1 Albumen Prints

All of the albumen photoprints are mounted on board and the prints exhibit varying degrees of deterioration. Many have yellowed, faded and lost highlight details or are defaced by marks caused by the mounting adhesives. Most of the mounted photoprints are vertically oriented (in portrait format). Some cards display vertical and horizontal scenes.

One large group of the albumen prints appear on small Old Judge cigarette cards. The Old Judge mount boards are irregularly cut, frequently have rounded corners, and have no information printed on the verso by the manufacturer. The Old Judge logo, player's name, team, and position were all printed on the photoprint with the photo of the sitter. Some of the cards of this type appear to have a red or pinkish coating. It is not clear if this coloration is an element of deterioration or intentionally toned.

Twenty-six albumen prints are mounted on 4 x 6 inch cabinet cards. Production and sitter information on these cards is printed both within the photograph and on the mount itself. The printed information on the mount is in light gold. The edges of the cards are bevel cut.

2.2.2 Silver Gelatin Prints

About twenty silver gelatin photoprints are not mounted on any backing. All of these have information printed on the verso. Twelve are horizontally oriented team photographs advertising Fatima cigarettes; this group exhibits little fading. Others are vertically oriented photographs of individual players, with mild fading.

2.2.3 Lithographic and Offset Printed Cards

The lithographic or offset printed cards in the collection (some of which were produced using both processes) are generally in excellent condition with little ink fading and little image loss due to abrasion. The smallest of the non-photgraphic cards are a pair of "domino discs," two 1-inch diameter metal edged 'coins' depicting a player's head on one

side and a domino pair on the verso. The largest are 100 chromolithographs in the T-3 Turkey Red series, measuring 5 x 8 inches.

The card type called "triple-fold" consists of a triptych: a halftone photograph of a game scene is flanked by chromolithographed portraits of two players. There may be other examples of multiple-printed-image cards.


In accordance with C.4.3, the following set of mandatory images shall be created for each item in the collection:

If applicable, the desirable image type to be created shall be as follows:

These images shall always to be created for the recto (front) of the cards. Additional images may also be created for the verso (back) of the cards with information on the verso, e.g., pictures of other players, manufacturer's information, action photographs, or the card-collector's handwritten or rubber-stamped notation. A Library technician working with the contractor's scanning technician will determine which card versos are to be scanned. A full set of digital images shall be created for the card verso; thus, six digital images (two three-image sets) would be produced for such items.


2.4.1 Filenaming

The contractor shall use the item identification number as the digital item identifier for each digital image. The four-digit item identification number will appear on the housing for each card and will be confirmed by the Library technician working with the contractor. The fifth character of the filename shall be an f or a b to indicate the card front or back. The indicator f for card fronts shall be used in filenames even when the back of the card is not scanned. The filename extensions specified in Section C.4.2 complete the filename.

Filename examples:

If applicable, the file names of the desireable images shall be:

2.4.2 Directory Structure

A directory structure shall be created that organizes the digital image files into groups of one hundred, and then into groups of ten at the second directory level. The digital image files shall be stored in the second-level directory. Path examples:


Due to the fragility of the collection, the cards will be handled only by Library personnel during the scanning process. A Library technician will remove the cards from their housing, place them in position on the capture device, and remove and rehouse them.

Many of the board-mounted cards have curved or warped with age. The contractor shall not flatten them at the time of image capture, either by pressing the cards onto a flatbed scanner or flattening them with a glass plate or frame. Although no systematic survey of the collection was made, measurement samples taken on ten cards measuring about three inches on the long side revealed warpage up to 2 millimeters on the long axis. (That is, if one inverted the card on a table top, it would present an arched appearance, with the highest point of the arch 2mm above the plane of the table.)


The workflow and setup for this collection are included in the contract startup and testing activity.


The collection identifier for the Baseball Cards is bbc. This collection identifier shall be used as the first part of the volume name for the delivered CD-ROMs.

Table of Contents for: Section J | Entire RFP