Table of Contents for: Entire RFP
PACKAGING AND MARKING
D.1 PACKING AND MARKING
D.1.1 Delivery CD-ROM Disks
Requirements for marking CD-ROM disks and for the inclusion of acompanying documentation are provided in section C.9. When shipping CD-ROMs, the contractor shall adhere to the best commercial practices to resist breakage or other damage.
D.2 LOT 2 - RETURN OF LIBRARY ORIGINAL MATERIALS
Each shipping batch of LOT 2 materials shall be packed by the contractor for return to the Library to replicate the shipping batch sent to the contractor by the Library (see section C.3.3). The contractor shall pack shipping batches in separate labelled cartons that are sealed to provide protection against dirt, water, exposure to light, and physical damage in accordance with the best commercial practices which meets the packing requirements of the carrier and ensures safe delivery at the destination. Note that many of the Lot 2 materials are nitrate film; see section D.3 below.
If applicable, the cartons of deteriorated (delaminated) negatives shall be clearly labelled to distinguish them from the cartons of undeteriorated negatives or diapositives. See Section F.6 for the shipping address and proper procedures for delivery of materials.
The contractor shall provide the Library with an itemized packing list of negative numbers and a total for each carton of original negatives and corresponding cartons of black-and-white negatives, interpositives, duplicate negatives, and deteriorated negatives.
D.3 LOT 2 - SPECIAL HANDLING PROCEDURES - NITRATE FILM
The original film to be duplicated under the terms of this contract is cellulose nitrate, which is defined as a Class 4.1 Flammable Solid, a hazardous material. Specific Department of Transportation (DOT) and International Air Transport Association (IATA) laws and procedures include, but are not limited to, strict gross weight limits of film in cargo shipments; use of specific shipping containers for the film, notification of contents for carrier; and specific labelling requirements for shipments containing nitrate film. The procedures and regulations governing the shipment of cellulose nitrate film are subject to change without notice.
The contractor shall contact intended carriers to be used for shipments of the original film negatives, and shall provide to the Library a written procedure demonstrating both a willingness to comply and general understanding of applicable regulations as they pertain to the conveyance of nitrate flat film. The contractor must procure the proper shipping containers, labels, and shipping forms for purposes of returning original nitrate negatives to the Library.