Table of Contents for: Entire RFP

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

NOTICE: The following solicitation provisions and/or contract clauses pertinent to this Section are hereby incorporated by reference:

E.2 INSPECTION AND ACCEPTANCE

The Library of Congress reserves the right to have the Contracting Officer and/or designated COTR inspect the contractor's facilities during the actual production of digital files, including work and storage areas, whether these areas be located at the contractor site or on Library premises.

The contractor is responsible for performing all inspections or evaluations of the quality of all digital files and the correctness of digital file and directory names during production and prior to delivery to the Library.

All unacceptable individual images shall be corrected at no additional cost to the Library. Unacceptable individual images may be identified at the time of delivery and initial inspection or at any time during the period of performance. All unacceptable batches shall be corrected at no additional cost to the Library. Unacceptable batches will be identified at the time of delivery and initial inspection, following the procedure outlined below.

The Library of Congress will require two (2) weeks to perform inspections and to conduct tests to determine acceptance for each delivered batch. In addition, the Library will require eight weeks at the end of each completed task order to carry out a final wrap-up review of the final collection and the overall project.

E.2.1 Acceptance Procedures

E.2.1.1 Image Acceptance Criteria

The images shall meet the general requirements outlined in Section C and the specific requirements outlined in the attachments to Section J and in separate task orders. Acceptance criteria for images shall include but not be limited to the following:

• complete item has been captured and proper cropping has been applied

• images meet specifications for tonal range

• images open and display properly

• images meet specifications for format, resolution, bit depth, level of compression, image orientation, and header content

• images are not skewed, blurred, indistinct, or flawed by dust or electronic artifacts or noise

E.2.1.1.1 Inspection of Mandatory Images (8-bit and 24-bit)

When evaluating the mandatory images (8 bits-per-pixel for grayscale, 24-bits for color), the Library will view them on a display monitor that has been calibrated using the National Archives and Records Administration monitor calibration target. (Copies of this target will be provided to offerors upon receipt of written requests submitted to the Contracting Officer.) The Library will view the images and inspect the histograms to ensure that the requirements regarding tonal values (C.4.4.1) have been met.

E.2.1.1.2 Inspection of Desireable Images (minimum 12-bit and 36-bit)

When evaluating the desirable images (minimum 12 bits-per-pixel for grayscale, 36-bits for color), the Library will examine histograms for the images to ensure that the requirements regarding tonal values (C.4.4.2) have been met. The Library will also view the display images (5DI, 4DI, and 3DI) that were derived from the archival image on a display monitor that has been calibrated using the National Archives and Records Administration monitor calibration target. (Copies of this target will be provided to offerors upon receipt of written requests submitted to the Contracting Officer.) The Library will examine the desireable display images and their histograms to ensure that the requirements regarding tonal values (C.4.4.1) have been met.

E.2.1.2 Batch Acceptance Criteria

Delivery batches shall meet the general requirements outlined in Section C and the specific requirements outlined in the attachments to Section J and in separate task orders. Acceptance criteria for batches shall include but not be limited to the following:

• all items presented to contractor for scanning have been captured and delivered

• no more than the permitted number of images in the sample set (see E.2.2 below) fail to meet the image acceptance criteria

• target image supplied with batch indicates capture system meets requirements

• directory names and filenames assigned correctly

• database created or enhanced correctly

• delivery media has correct volume names and properly marked packaging

E.2.2 Sampling and Acceptable Quality Level for Batches

The Library will select sample images from each batch in accordance with the procedures outlined in the American National Standard system (ANSI/ASQC Z1.4-1993 and ANSI/ASQC S2-1995). The Library will use General Inspection Level II and Acceptable

Quality Level (AQL .65), i.e., the size of the sample will be determined by the size of the batch and calculated according to the sampling plan for Level II, AQL .65.

As quality review proceeds during the life of this contract, the Library will use the switching rules as stated in the standard. For example, normal inspection will be followed for the first ten (10) inspection batches. If no batches are rejected, reduced inspection rules will then be followed; if a batch is rejected, tightened rules will be followed. The following table illustrates the circumstances under which a hypothetical batch would be rejected:

E.2.2.1 Normal Inspection

Inspection Batch	Selected sample	Reject Batch
2,500 images	125 images	3 failed images

E.2.2.2 Tightened Inspection

Inspection batch	Selected sample	Reject batch
2,500 images	125 images	2 failed images

E.2.2.3 Reduced Inspection

Inspection batch	Selected sample	Reject batch
2,500 images	50 images	3 failed images